LESS COPYING. CLEARER PROCESSES.
Timesheets to payroll, without the spreadsheet chase
AertaOne helps businesses simplify the admin between collecting timesheets and preparing information for payroll. We start with your current files, checks and approval process, then look at what can be connected.
- Collect timesheets
- Combine & check
- Review exceptions
- Prepare payroll file
When payroll preparation becomes a spreadsheet chase
Hours arrive in different spreadsheets or email attachments. Someone brings them into a master file, checks dates and totals, and follows up on missing information. Changes can arrive after the file has already been prepared.
The difficult part is often keeping track of which version is correct and which entries still need a decision.
What we can help put in place
- Collect the information. Agree the timesheet format and how files or entries reach the process.
- Combine and check. Bring entries together and check required fields, dates and totals against your agreed rules.
- Flag exceptions. Make missing, duplicated or unusual entries visible to the person responsible for reviewing them.
- Prepare the approved output. Produce a file in the agreed format for the next stage of your payroll process.
You keep control of approvals. We check the import requirements of your payroll software before agreeing an output. This service focuses on preparing information for payroll, rather than providing payroll or tax advice.
Who this is for
This is for small and mid-size businesses where an owner, office manager or payroll administrator regularly brings together staff hours. It may suit a process built around Excel, emailed timesheets or information entered from paper records.
Start with the process you already have
Tell us how timesheets arrive, what you check and where the approved information goes next. If an example would help, use a blank template or made-up data. Do not send employee records or payroll details in your first enquiry.
Questions about this service
Can we keep using our Excel timesheets?
Often, yes. We first check the structure of your files and whether everyone records the information consistently. We may suggest a small change to a template if it makes the checks or output more reliable.
Will it work with our payroll software?
That depends on the software and its supported import formats or connections. Tell us which system you use. We check its requirements before confirming what can be delivered.
What happens when hours are missing or look wrong?
The process can flag entries against rules you agree, such as a missing date or an unexpected total. A person reviews those exceptions before the information moves on.
Does this replace our payroll provider?
No. The aim is to improve how information reaches your payroll process. Your payroll provider or responsible person continues to handle payroll decisions and the checks within their remit.
Start with the problem
You do not need to know which software to ask for. Tell us what happens today and what you would like to work better.